Brentwood Presbyterian Church Jobs Openings
 
We currently have one position for the Director of Business Administration to be filled. If you are interested and qualified, please see below ministry position description and E-MAIL US your resume. 
Thank you.
 
 
    

 

Brentwood Presbyterian Church  
Ministry Position Description for:
 
Director of Business Administration
 
 
 

 

Position Title: Director of Business Administration

Reports to: Head of Staff

Status: Exempt

Schedule/Hours: Full-time

Benefits: Health, vacation & other paid benefits outlined in the Employee Handbook
 
 

BPC Mission Statement:

“Brentwood Presbyterian Church is a welcoming Christian faith community joyfully celebrating God’s love as known through Jesus Christ, purposefully nurturing individual and spiritual growth and gratefully serving all people”.
 
 

Purpose of the Position:

Purpose of the Position:In this key church position, you will provide administrative oversight for business affairs in the areas of financial administration, bookkeeping, procurement/contracts, Human Resources administration, and information systems. The Director is also expected to affirm and support, through church business administration, the core values of Brentwood Presbyterian Church. 
 
 

Education and/or Experience:

Bachelor’s degree or 9 years of related experience, including 5 years of related experience in church/or small business management, and 3 years of experience in banking, accounting, bookkeeping, or a combination of such experience.
 
 

Position Requirements/Qualifications:

The Director of Business Administration must have the skills, abilities and qualifications listed below.

  • Demonstrated skills in accounting and bookkeeping policies and procedures, wage/hour/employment state, and federal tax laws, benefit plans and insurance requirements as applicable to a non-profit organization.
  • Demonstrated skills in procurement policy.
  • A detailed knowledge and proficiency in use of financial (such as RDS), word processing and spreadsheet (EXCEL) software.
  • The ability to establish effective working relationships with many people including staff, volunteers, congregants and service providers.
  • The skill and ability to be flexible, patient and compassionate.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Ability to communicate effectively with church staff, leadership, congregation and others both orally and in written form.
  • The demonstrated ability to think critically and conceptually; reach creative solutions to challenges and problems.
  • Be able to multi-task and demonstrate a high degree of organizational skill.
  • A clear committed Christian who sees this position as a ministry with a special focus on administration.
  • A knowledge of Presbyterian Church (or other denomination) governance and related regulations, governmental and banking regulations, and employment practices, laws and regulations.
 
 

Specific Responsibilities by Category:

 

Bookkeeping, Finance and Budget (60%):

  • Maintain all church accounting to include Accounts Payable, Accounts Receivable, and Payroll (thru ADP).
  • Develop clear and transparent systems for all accounting, budget and endowment activities to insure accurate reporting to pastors, elders and laypeople.
  • Serve as primary staff person to the Finance Committee & Endowment Sub-Committee, Stewardship committees, Management team and Preschool Board of Directors. This includes support to the Finance and Facilities Committees to prepare church and committee annual budgets. This may include attending meetings of these committees.
  • Support Stewardship Committee by collecting and maintaining records of financial pledges and gifts.
  • Responsible for all financial reporting on behalf of the church to various committees, the Session and the Preschool.
  • Develop clear and transparent systems for all accounting, budget and endowment activities to insure accurate reporting to pastors, elders and laypeople.
  • Provide budget analysis, as part of the regular budget review, and coordinate preparation of the annual budgets, providing input to many committees of Session in the preparation of these budgets.
  • Negotiate and maintain all church records pertaining to contractual agreements for insurance, etc. Monitor church insurance needs and work with insurance brokers to obtain adequate coverage at the best rates.
  • Support recruiting and training of volunteers to assist in various financial tasks to include counting offering monies, banking relationships, data entry, and bill payment via check preparation, etc.
  • Coordinate with the City of Los Angeles to insure the correct property tax credits are applied to all church owned buildings and manses by the City’s deadline requirements.
  • Responsible for the security and control of financial software and financial data, bank accounts, loans, and all negotiable items and securities.

 

Maintenance of Physical Facilities (20 %):

  • Serve as primary staff person to the Facilities Committee.
  • Monitor Facilities Use Agreement Policies and Procedures, as well as the Safety Plan Policy and Procedures in coordination with the Facilities Committee.
  • Review service contracts, leases, agreements and upgrades to equipment and services, as well as long range plans for capital equipment acquisition and replacement, in conjunction with the Facilities Committee.
  • Perform routing spot checking and oversee deep cleaning schedule.Create long range and routine maintenance schedules for the church and its manses.
  • Work with the Facilities Committee and the Pastors to maintain and update Manse Agreements for routine and long-term maintenance of those facilities.
  • In coordination with the Facilities Committee, develop a budget for maintaining the church’s facilities.
  • Make sure the church is energy and cost efficient and be diligent in looking for ways to save money.
  • Be knowledgeable of compliance and legality issues regarding the facilities.
  • Manage vendor relationships for all repair and maintenance people to insure cost effective agreements/contracts are in place.
  • Be the “go-to” person for all emergencies on a 24-hour, 7 day a week basis.

 

Human Resources Administration (15%):

  • In collaboration with the Personnel Committee and Head of Staff, implement and coordinate policies, practices and programs encompassing all aspects of human resource management.
  • Maintain the Employee Handbook.
  • Responsible for the maintenance and back-up of all employment, payroll and benefit records.
  • Partner with the Personnel Committee to function as the church’s HR Specialist (Learn and keep updated on all church and denominational personnel policies, Board of Pension rules/options and requirements, church and employee compliance issues).
  • Advise staff on their opportunities/responsibilities for Board of Pension, medical insurance, investment options, etc.
  • Maintain records of employee hours, vacation, sick time and study leave.Develop a system for recording this data on a regular basis.

Miscellaneous (5%):

  • Supervise IT function both staff and contractors.
  • Serve as Security Officer for all business and data management systems of the church and be responsible for the security and management of all electronic, digital, and related information systems assets.
  • Participate in the development of a long-term technology refreshment plan.
  • Create and/or coordinate church policies on issues of technology for Session approval.
  • Attend weekly staff meetings, retreats and annual Leadership Retreat as requested by the Head of Staff.
  • Attend scheduled meetings of assigned committees.
  • Perform any other duties as assigned by the Head of Staff.
 
Working Relationships:
  • Reports to Head of Staff
  • Supervises Information Systems
  • Serves as staff representative to Finance Committee, Endowment Sub-Committee, Facilities Committee and Technology Sub-Committee and helps resource and consults with Stewardship Committee and the Preschool Board of Directors.